formatting
Apr. 11th, 2020 11:42 am![[personal profile]](https://www.dreamwidth.org/img/silk/identity/user.png){kind=small}
calimacTopic questions:
1) How do you import text in MS-Word from one file to another file with a different page format? If you import it with formatting, it overrides the page format of the new document. If you import it without formatting, it loses things like italics and paragraph formatting. How do I preserve the latter without overriding the former?
2) How do you tell it not to print page numbers on particular individual pages, like the beginning of chapters, or to put them in the footer instead of the header?
I learned desktop computer layout in 1987 on a wonderful program called Ventura Desktop Publisher, which was a pure layout program of supreme flexibility. You'd set up your page and then drop text files from your word processor (in those days I used WordStar) into it. Then you could move them around and add headers and box illos or whatever. Page numbers, too, were handled entirely separately from the text files. You could edit the text in Ventura as well, but it wasn't designed for that, and I used that function only for touchup. (Fixing awkward page breaks, widows and orphans, that sort of thing.) Otherwise it preserved the text as you'd written it in the word processor; italics and paragraph formatting were taken from there. All the later issues of Mythprint under my editorship were prepared that way.
When Ventura went obsolete and we had to do everything in MS-Word, I gave up on layout, because Word was poorly designed for it, as Ventura was not designed for word-processing, and I couldn't figure out how to do it. I reverted to plain text documents, with nothing fancy except maybe a bold-faced centered header, indented quotes, or footnotes which it does handle well.
More recently I've prepared a couple booklets, including last year's Mythcon program schedule, in Word, but those were single files written in the format I intended to finish with, and with no page numbers. I'm trying to do a more complex booklet now, made up of existing documents, and it's a struggle.
1) How do you import text in MS-Word from one file to another file with a different page format? If you import it with formatting, it overrides the page format of the new document. If you import it without formatting, it loses things like italics and paragraph formatting. How do I preserve the latter without overriding the former?
2) How do you tell it not to print page numbers on particular individual pages, like the beginning of chapters, or to put them in the footer instead of the header?
I learned desktop computer layout in 1987 on a wonderful program called Ventura Desktop Publisher, which was a pure layout program of supreme flexibility. You'd set up your page and then drop text files from your word processor (in those days I used WordStar) into it. Then you could move them around and add headers and box illos or whatever. Page numbers, too, were handled entirely separately from the text files. You could edit the text in Ventura as well, but it wasn't designed for that, and I used that function only for touchup. (Fixing awkward page breaks, widows and orphans, that sort of thing.) Otherwise it preserved the text as you'd written it in the word processor; italics and paragraph formatting were taken from there. All the later issues of Mythprint under my editorship were prepared that way.
When Ventura went obsolete and we had to do everything in MS-Word, I gave up on layout, because Word was poorly designed for it, as Ventura was not designed for word-processing, and I couldn't figure out how to do it. I reverted to plain text documents, with nothing fancy except maybe a bold-faced centered header, indented quotes, or footnotes which it does handle well.
More recently I've prepared a couple booklets, including last year's Mythcon program schedule, in Word, but those were single files written in the format I intended to finish with, and with no page numbers. I'm trying to do a more complex booklet now, made up of existing documents, and it's a struggle.
no subject
Date: 2020-04-11 09:37 pm (UTC)a) Show the styles in use. For each style that came over in the pasted text and needs to be standardized:
b) Select the text formatted with that style. There should be a right-click option on the style.
c) Choose the destination style that should be used instead.
To use styles successfully, first of all, use styles. Do not format text any other way. Just use styles. Have a simple and clean design with just a few styles. Get everyone to agree on style names and conventions. Use templates to save styles and share styles.
2) Double-click on a header or footer to edit it. Double-click on the document contents to go back to document editing.
The page number is displayed using a field. Because page numbers are so commonly used, there is an "Insert Page Number" command in the Insert tab. But it helps to understand that it is a field. You can show and hide field codes. You can cut, copy and paste fields.
https://support.office.com/en-us/article/field-codes-page-field-aef4b341-db2a-4bd9-9f97-2d3b97a89b67?ui=en-US&rs=en-US&ad=US
To have different header and footer formatting on chapter first pages, use sections, and in "Header and Footer" options check "Different First Page".
https://support.office.com/en-us/article/change-or-delete-a-header-or-footer-on-a-single-page-18f03680-14d0-4e06-a4b1-85151922ac09
Microsoft Word for Windows?
Date: 2020-04-11 11:04 pm (UTC)Before you start, err, working with headers and footers, at least in Microsoft Office Word, it's a good idea to make sure the whole document has the same layout. which is Page Layout > Page Setup. (You can change layout -- header, footer, page numbers, etc. -- with every section break -- depending a bit on your section break, but I don't recommend it.)
If you're having too much trouble, you can yank section breaks, which is where Office Word hides everything.
If you're using a vastly different version of Word, please ignore me.
no subject
Date: 2020-04-11 11:28 pm (UTC)It doesn't play well with Word. I will correctly import all the formatting if the text was written in OpenOffice or LibreOffice.
Since Scribus is true layout software it may be more like Ventura.